Accounting Software for SMEs

Let our specialists explain all aspects of the accounting functions in Microsoft Dynamics 365 Business Central, expand your accounting knowledge, and gain a clear overview of your income, expenses, and charts of accounts. Tell us about your needs and learn more about our accounting solutions and their features.

Let’s take stock together—for your optimal accounting software. We are happy to help and look forward to hearing from you!

Stable Business Software und High Performance

A common challenge for SMEs that outgrow their accounting software is a lack of IT stability. The system becomes increasingly slow or processes freeze, frustrating users and compromising data integrity. Typical signs that you are reaching the limits of your existing accounting software include slow report generation, frequent system crashes, and recurring error messages.

Looking for a solution? Our modern accounting program in Microsoft Dynamics 365 Business Central is based on a stable and robust SQL database that is also used by large multinational corporations and is designed to handle high transaction volumes. Small and medium-sized businesses can benefit from this powerful accounting software in a cost‑effective and flexible way.

Paperless Office

Processing mostly paper‑based purchase receipts can quickly become an organizational nightmare, especially during periods of growth. The time required increases significantly due to manual invoice entry, invoice tracking and reconciliation, and searching for previous orders and payments.

Thanks to automated accounts payable management seamlessly integrated into Microsoft Dynamics ERP accounting software, paper can be almost completely eliminated. Purchasing teams no longer need to spend hours manually entering invoice data or searching for missing receipts.

Invoices can also be coded either automatically by the system or by the approver within the approval workflow. Precise coding saves SMEs additional time, as accounting entries are automatically assigned to the correct cost centers rather than being processed manually.

Accurate Cost Calculation

Calculating manufacturing costs can be time‑consuming. It is essential to distinguish between process manufacturing and discrete manufacturing. Many process manufacturers attempt to optimize their operations using software solutions originally designed for discrete manufacturing. However, the significant differences between the two models become most apparent when it comes to cost accounting. Basic accounting and discrete manufacturing systems are often unable to adequately reflect key process parameters or changes to physical assets.

The consequences of inaccurate cost calculations are far‑reaching: lost orders due to excessive cost buffers, high raw material costs caused by insufficient inventory tracking, and time‑consuming manual reporting.

The accounting program from Microsoft Dynamics 365 Business Central, for example, enables the automatic calculation of product costs. This provides real‑time insights into the profitability of individual products within this accounting software. This allows companies to focus on their most profitable items and flexibly adapt their product mix to current and forecast demand.

Automated Report Generation

In the Microsoft Dynamics 365 Business Central accounting program, you can access financial reports at the touch of a button and format them as needed. Automated workflows make it easy for employees to forward reports to internal and external stakeholders and track all approvals centrally. Because everyone involved can rely on accurate figures, there is more time for truly productive activities. Compiling data from multiple sources, the resulting delays, and time‑consuming verification processes are now a thing of the past.

Optimized Warehouse Management

Due to the lack of integration between accounting and e‑commerce systems, inventory data often has to be maintained separately in multiple applications. This is a time‑consuming and error‑prone process that frustrates both employees and customers.

The accounting program from Microsoft Dynamics 365 Business Central enables companies to seamlessly connect financial management with an online portal for wholesale customers. Products, prices, and availability are managed in a central database and updated in real time. This significantly improves customer satisfaction by enabling easy online ordering and also increases overall profitability. In addition, the software provides a complete history of previous purchases and pricing.

Complete and Timely Monthly Closings

Is your business growing rapidly, but your accounting software can’t keep up? These are the risks you may face during monthly closings:

• Excessively long order processing cycles due to increasing transaction volumes
• Long turnaround times when documents such as supplier invoices must be retrieved, forwarded, and approved
• Financial reports and account statements that are already outdated by the time they are published

With Microsoft Dynamics 365 Business Central accounting software, monthly closings can be completed in just a few hours. Automated workflows and centralized document management give managers a comprehensive overview of the business and enable better decisions based on real‑time data.

Reduced Overhead Costs

Are you looking for ways to reduce internal overhead costs? Outdated accounting software often leads to unnecessary expenses—for example, high IT support costs when used by a large number of users. This is compounded by a lack of transparency, difficulties in reporting, and heavy workloads caused by manual multi‑currency reconciliations and consolidations.

Microsoft Dynamics 365 Business Central accounting software provides SMEs with a platform that supports rapid deployment and a lower total cost of ownership. Enhanced functionality, configurable workflows, and advanced reporting capabilities help reduce overhead costs while significantly increasing productivity.

High-Quality Inventory Management

If you use different systems to manage finances and inventory, there is clear potential for optimization. Do you often find yourself constantly monitoring processes due to delays and errors—for example during monthly closings? Is transparency in inter‑branch transfers a challenge for your SME? Then the accounting software from Microsoft Dynamics 365 Business Central can help.

By introducing an RFID system in combination with our accounting software, items and batches can be scanned upon delivery and tracked precisely—both in the central warehouse and across branches. As soon as goods are ordered, all locations are automatically informed, and employees have real‑time visibility into sales and inventory levels. Handheld scanners also provide access to stock levels in other stores, enabling direct deliveries or reservations for customer pickup.

Increased Cash Flow and Revenue

Is there too much time between service delivery and invoicing? As a result, many SMEs struggle with liquidity issues and write‑offs and lack visibility into project performance—both in terms of milestones and profitability.

With Microsoft Dynamics 365 Business Central accounting software, SMEs can centrally manage employee time tracking and travel expense data, significantly shortening the invoicing cycle. Detailed documentation is available at any time, reducing the effort required to respond to customer inquiries about individual invoices. This enables accounting teams to focus on higher‑value tasks, such as assessing project profitability.

Improved Compliance

Do your current accounting systems fail to secure posted transactions for later processing? Is there no complete audit trail? Caution: In such cases, transactions can potentially be removed or manipulated, opening the door to fraud. These issues pose significant challenges for SMEs, particularly when legally required compliance reports cannot be generated. As a result, organizations such as NGOs may fail to meet funding requirements, and the reliability of tax‑relevant documents and processes is compromised.

With Microsoft Dynamics 365 Business Central and the accounting software available in it, SMEs can implement robust control mechanisms to ensure transparency and reliability. Granular, role‑based access ensures that only authorized employees can view or modify specific data. Comprehensive audit trails record the who, what, when, and why of every transaction, significantly strengthening your SME’s compliance posture.

Discover what you can expect from our modern online accounting solution and how your company can benefit below.

Internationality

With an international focus, you benefit from standardized rollouts, enabling you to manage multiple clients using consistent processes and a centralized data repository.
In addition, providers such as Microsoft can adapt localization as required. This includes customers in Germany, Austria, Italy, Spain, China, and the U.S. who use our Swiss accounting software.

Localization ensures compliance with the specific legal, tax, and accounting requirements of each country.
This is essential, as accounting standards, legal regulations, and tax rules can vary significantly between countries.
We help you maintain a clear overview at all times.

These are the key aspects of localization:

1. Tax adjustments
   Localization involves incorporating the tax laws and regulations of the relevant country. This includes the accurate calculation and reporting of value-added tax (VAT), sales tax, excise tax, and other tax-related requirements.
2. Legal Compliance
   Every country has its own accounting standards and legal regulations. Accounting software must therefore support localized reporting formats and accounting methods to ensure full legal compliance. 
3. Currency Management
   Localization also involves handling multiple currencies, particularly in an international business context. Microsoft Dynamics 365 Business Central supports exchange rate management and the accurate processing of foreign currency transactions.
4. Language Adaptations
   In addition to legal and tax considerations, localization also includes language adaptations. This ensures that the user interface, reports, and documentation are available in the local language, enabling efficient use of the software.
5. Reporting and Formats
   With a localized accounting solution, you can generate reports and financial documents in accordance with the specific requirements of local tax authorities. This includes the adaptation of balance sheets, income statements, and other statutory reports.

Transparent & Flexible Reporting

Centralized dashboards provide a clear overview of key metrics across multiple clients—making data available at the click of a button and forming the foundation for efficient financial management.

Centralized Customer Database with a 360° View of Your Customers

Stay ahead of the market and stay in tune with your customers. Work with a centralized profile and gain a comprehensive view of your customers, prospects, and partners at the click of a button. This provides a clear and complete overview at all times.

Export to Excel and Re-Import into the ERP Software

For many users, Excel is an indispensable tool for filtering, sorting, comparing, and further analyzing data. In accounting in particular, Excel plays a key role in queries, comparisons, and spreadsheet‑based analyses. This is where the major advantage of Microsoft Dynamics 365 Business Central becomes clear.

With Microsoft Dynamics 365 Business Central, all lists and standard reports can be exported to Excel with a single click and further processed there.

Users can easily edit addresses, products, and items, as well as budget entries and journal entries in accounting. Exporting to Excel even works via copy and paste. After editing, the modified data can be imported back into Microsoft Dynamics 365 Business Central directly from Excel.

A large number of companies in the Swiss market are also switching to cloud-based payroll accounting solutions. These forward-looking solutions help SMEs work securely, efficiently, and with ease. In this area, Aproda partners with Swiss Salary 365.

Here are all the benefits for you:

• You save time on payroll processing, as withholding tax rates are updated automatically. The software supports you every step of the way, from registration to error‑free calculation.
• You operate in full compliance with the law. In payroll accounting, the latest requirements from various stakeholders are continuously updated automatically.
• You receive comprehensive reports at the click of a button, helping you maintain a clear overview.
• Your updates and hotfixes are installed automatically or at the click of a button—no more waiting.
• Manual data entry is eliminated thanks to integration with ERP financial accounting.
• You enjoy greater security. Backups updated to the minute allow you to restore your payroll data at any time.

Mobile Access to Your Payroll Accounting

The Microsoft Dynamics 365 Business Central app is available at no additional cost for Android, Windows, and iOS devices. It allows you to stay on top of things anytime, anywhere, while using your familiar Dynamics 365 environment in a modern interface designed specifically for mobile devices.